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Job Description Builder

Turn hiring manager inputs into a role brief, approved job description, and must-have criteria pack.

A poorly defined role leads to mismatched candidates and wasted interview hours. This workflow establishes the source-of-truth requirements reused across all downstream hiring steps.

GenAI Impact

47%

Faster

2.1

Hours saved

4.5

Hours without AI

Based on: 1 open role with 4 input documents

The dedicated extraction-then-verification sequence enforces strict must-have/nice-to-have separation, producing job descriptions grounded in objectively measurable criteria rather than inflated requirement wish lists.

Governed data-handling rules prevent raw compensation benchmarks from being pasted into GenAI prompts, while mandatory criteria verification blocks hallucinated or unverified requirements from reaching external job postings.

Before You Start

This workflow processes internal headcount plans and compensation benchmarks. Do not paste these inputs into public or unapproved GenAI tools.

GenAI may hallucinate requirements or omit crucial nuances. Carefully verify that the AI-extracted Must-Have Criteria match the raw intake notes exactly before finalizing.

Who's Involved

Recruiter

Extracts requirements and synthesizes the draft criteria, brief, and job description.

Hiring Manager

Provides initial intake, verifies technical requirements, and approves the final outputs.

Execution Steps

HumanGenAIHybrid

Before you start

Confirm the hiring manager intake session is complete
Verify compensation ranges are approved

Inputs

Hiring Manager Intake NotesdownloadWorkforce Plan ContextdownloadCompensation Benchmark DatadownloadLegacy Role Descriptiondownload

Prompt

Extract non-negotiable criteria from intake data

CONTEXT
You will be provided with the following source documents:
1. Hiring Manager Intake Notes
2. Workforce Plan Context
3. Compensation Benchmark Data
4. Legacy Role Description

TASK
Extract the absolute non-negotiable requirements to produce a Draft Must-Have Criteria document. Separate actual must-haves from nice-to-haves.

OUTPUT FORMAT
Use a markdown list categorized by 'Technical Skills', 'Experience', and 'Core Competencies'.

CONSTRAINTS
Do not include nice-to-have skills in the must-have sections. Do not hallucinate requirements not present in the source text.

Outputs

Draft Must-Have Criteria
AI-drafted · you verify·passed to next step

Verification: Verify the AI did not hallucinate nice-to-have skills into the Draft Must-Have Criteria.

Inputs

Draft Must-Have Criteriafrom prev step

Prompt

Prompt available with library accessGet Access →

Outputs

Must-Have Criteriadownload
AI-drafted · you verify
Confirm all listed criteria are objectively measurable
Ensure nice-to-haves are distinctly separated

Inputs

Hiring Manager Intake NotesdownloadWorkforce Plan ContextdownloadCompensation Benchmark DatadownloadLegacy Role Descriptiondownload
Must-Have Criteriafrom prev step

Prompt

Prompt available with library accessGet Access →

Outputs

Draft Role Requirements Brief
AI-generated·passed to next step

Before you start

Data Handling: Do not include highly confidential salary band discussions in the prompt context.

Inputs

Draft Role Requirements Brieffrom prev step

Prompt

Prompt available with library accessGet Access →

Outputs

Role Requirements Briefdownload
AI-drafted · you verify
Verify team context is accurately represented
Confirm the hiring manager agrees with the primary objectives

Inputs

Role Requirements Brieffrom prev step

Prompt

Generate external-facing job description

CONTEXT
You will be provided with the finalized Role Requirements Brief.

TASK
Generate a Draft Job Description suitable for external candidates. Translate the internal requirements into engaging, candidate-facing copy.

OUTPUT FORMAT
Use standard job description sections: 'About the Role', 'What You Will Do', 'What You Bring'.

CONSTRAINTS
Do not invent company perks or benefits. Do not alter the core requirements established in the brief.

Outputs

Draft Job Description
AI-generated·passed to next step

Inputs

Draft Job Descriptionfrom prev step

Prompt

Prompt available with library accessGet Access →

Outputs

Approved Job Descriptiondownload
AI-drafted · you verify
Confirm the tone matches the organisation's employer brand
Verify no internal jargon was left in the external copy

Verification: Carefully verify that the AI did not hallucinate extra requirements or omit the finalized must-have criteria.

Reference

Guardrails

  • Verifiable Criteria Only — If a requirement cannot be objectively measured on a resume or in an interview, do not include it as a Must-Have.
  • Distinct Audience Framing — Maintain a strict boundary between internal context (Role Brief) and external messaging (Job Description).

Pitfalls

  • Pasting raw compensation benchmark documents directly into the prompt without abstracting sensitive ranges.
  • Allowing the AI to blend nice-to-have skills into the Must-Have Criteria.
  • Publishing the AI-generated Job Description without verifying it against the legacy requirements.

Definition of Done

  • The Must-Have Criteria contains only verifiable skills and explicitly excludes nice-to-haves.
  • The Role Requirements Brief accurately captures the team context and business objectives.
  • The Approved Job Description aligns completely with the Must-Have Criteria without hallucinated responsibilities.

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AGASI AiOS · HR01 v1.0 · Apr 7, 2026