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Promotion / Calibration Panels
Extract promotion evidence, compare cases against shared criteria, and produce calibration narratives for panel review.
Consistent, evidence-based calibration reduces promotion bias and gives panel members a defensible record of how decisions were reached.
GenAI Impact
46%
Faster
5.7
Hours saved
12.3
Hours without AI
Based on: 8 promotion candidates calibrated against shared criteria
Mandatory cross-candidate comparison on shared criteria with verified evidence citations ensures every calibration decision is consistent and traceable, eliminating reliance on unstructured panel recall that skews toward recency and familiarity bias.
Governed prompts with data-handling restrictions prevent sensitive performance ratings and manager commentary from leaking to unapproved AI tools, while mandatory source verification catches fabricated or cross-candidate misattributed evidence before it reaches the panel.
Before You Start
This workflow processes sensitive performance data (review ratings, manager commentary, development notes) and promotion candidacy details. Do not paste these inputs into public or unapproved GenAI tools.
GenAI may fabricate evidence, misattribute performance achievements across candidates, or inflate justification strength. Verify every extracted citation against the original review pack before presenting to the panel.
Who's Involved
HR Business Partner
Facilitates the calibration process, verifies extracted evidence, and ensures consistent criteria application across cases.
Panel Chair
Reviews comparative analysis and calibration narratives, approves final promotion panel outcomes.
Execution Steps
Before you start
Data Handling: Do not include candidate personal contact details or compensation data in the prompt — use candidate identifiers only.
Inputs
Prompt
Extract criterion-linked promotion evidence per candidate
CONTEXT You will be provided with the following source documents: 1. Performance Review Pack 2. Promotion Criteria Framework 3. Panel Governance Guidelines TASK For each candidate, extract specific, verbatim quotes or concrete facts from their performance review pack that relate to each promotion criterion. Produce a Promotion Evidence Matrix mapping every candidate to every criterion. OUTPUT FORMAT Use a markdown table with the following columns: - **Candidate** — candidate identifier - **Criterion** — the promotion criterion being assessed - **Evidence** — verbatim quote or specific fact from the review pack - **Source** — which section of the review pack the evidence comes from (self-assessment, manager narrative, peer feedback, goals summary) - **Strength** — [Strong / Partial / No Evidence] Include one row per candidate-criterion pair. If no evidence exists for a criterion, enter "No evidence found" in the Evidence column and "No Evidence" in the Strength column. CONSTRAINTS Do not infer or assume achievements not explicitly stated in the review pack. Do not paraphrase — use verbatim quotes where possible. Do not include personally identifiable contact details or compensation data in the output.
Outputs
Verification: Verify that every evidence citation maps to an actual passage in the candidate’s review pack — GenAI may fabricate quotes or conflate candidates.
Inputs
Prompt
Outputs
Before you start
Inputs
Prompt
Compare promotion candidates consistently across criteria
CONTEXT You will be provided with a Verified Evidence Matrix mapping multiple promotion candidates to the same set of promotion criteria, each with strength ratings. TASK Produce a Comparative Case Analysis that places all candidates side by side for each promotion criterion. For each criterion, summarize the relative strength of evidence across candidates so the panel can see where cases diverge. OUTPUT FORMAT Structure the output as follows: For each criterion, use a section header and a markdown table: ### [Criterion Name] | Candidate | Strength | Key Evidence Summary | |---|---|---| | [Candidate A] | [Strong/Partial/No Evidence] | One-sentence summary of evidence | After all criteria sections, include a **Summary Heat Map** — a single table with candidates as rows and criteria as columns, each cell showing [S / P / N] for Strong, Partial, or No Evidence. CONSTRAINTS Do not rank or recommend candidates — this step is purely comparative. Do not introduce evidence not present in the Verified Evidence Matrix. Do not editorialize about candidate potential.
Outputs
Verification: Verify the heat map ratings match the Verified Evidence Matrix — GenAI may inadvertently upgrade Partial ratings to Strong in the summary.
Inputs
Prompt
Inputs
Prompt
Outputs
Verification: Verify that recommendation categories are consistent with the justification strength — GenAI may recommend Promote for candidates flagged as below-threshold.
Inputs
Prompt
Outputs
Reference
Guardrails
- Evidence-Linked Decisions Only — Every promotion recommendation must cite specific evidence from the Verified Evidence Matrix — no decisions based on reputation or tenure alone.
- Consistent Criteria Application — Apply the same promotion criteria to every candidate in the cycle — do not adjust thresholds or weighting between cases.
- Separate Extraction From Recommendation — Complete evidence extraction and verification before generating comparative analysis or narratives to prevent confirmation bias.
Pitfalls
- Pasting unredacted performance ratings or sensitive manager commentary into a public or unapproved GenAI tool.
- Accepting AI-extracted evidence without verifying quotes against the original performance review pack.
- Allowing the AI to infer achievements or competencies not explicitly documented in the review materials.
- Skipping the justification strength check and presenting under-evidenced cases as ready for promotion.
Definition of Done
- Every candidate calibration narrative cites specific verbatim evidence from the verified review packs.
- The Comparative Case Analysis covers every candidate against every promotion criterion in a single consistent view.
- The Justification Strength Report flags all candidates with fewer than half their criteria rated Strong.
- The Promotion Panel Outcomes document assigns a final decision to every candidate with a panel-approved rationale.
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AGASI AiOS · HR13 v1.0 · Apr 8, 2026